SORT function

 

Use the magic SORT function in Excel 365 to sort your Excel data on one column or multiple columns. Let's give it a try.

1. The simple SORT function below has only 1 argument (A2:D15). By default, the SORT function sorts by the first column, in ascending order.

Simple SORT function in Excel

Note: this dynamic array function, entered into cell F2, fills multiple cells. Wow! This behavior in Excel 365 is called spilling.

2. Use the second argument of the SORT function to sort by a different column. The SORT function below sorts by the second column.

Sort by a Different Column

Note: only edit the formula in cell F2. Excel will do the rest.

3. Use the third argument of the SORT function to sort in a different order. The SORT function below sorts by the first column, in descending order.

Sort in Descending Order

Note: use 1 to sort in ascending order, use -1 to sort in descending order.

4. To sort on multiple columns, simply supply an array constant. For example, sort by Last Name first and Sales second.

Sort on Multiple Columns

5. Finally, the advanced SORT function below sorts by Last Name first (in ascending order) and by Sales second (in descending order). Pretty cool, huh?

Advanced SORT function