Countif

 

Numeric Criteria | Text Tricks | Count Booleans | Count Errors | And Criteria | Or Criteria | More about Countif

The powerful COUNTIF function in Excel counts cells based on one criteria. This page contains many easy to follow COUNTIF examples.

Numeric Criteria

Use the COUNTIF function in Excel to count cells that are equal to a value, count cells that are greater than or equal to a value, etc.

1. The COUNTIF function below counts the number of cells that are equal to 20.

Simple COUNTIF function in Excel

2. The following COUNTIF function gives the exact same result.

Count Cells Equal to Cell Value

3. The COUNTIF function below counts the number of cells that are greater than or equal to 10.

Count Cells Greater Than Or Equal to Value

4. The following COUNTIF function gives the exact same result.

COUNTIF function and the Ampersand Operator

Explanation: the & operator joins the 'greater than or equal to' symbol and the value in cell C1.

5. The COUNTIF function below counts the number of cells that are not equal to 7.

Count Cells Not Equal to Value

6. The COUNTIF functions below count the number of cells that are equal to 3 or 7.

Two COUNTIF functions in Excel

Text Tricks

Use the COUNTIF function in Excel and a few tricks to count cells that contain specific text. Always enclose text in double quotation marks.

1. The COUNTIF function below counts the number of cells that contain exactly star.

COUNTIF function in Excel, Exactly

2. The COUNTIF function below counts the number of cells that contain exactly star + 1 character. A question mark (?) matches exactly one character.

COUNTIF function, Question Mark

3. The COUNTIF function below counts the number of cells that contain exactly star + a series of zero or more characters. An asterisk (*) matches a series of zero or more characters.

COUNTIF function, Asterisk

4. The COUNTIF function below counts the number of cells that contain star in any way.

Count All Occurrences

5. The COUNTIF function below counts the number of cells that contain text.

Count Cells That Contain Text

Count Booleans

Use the COUNTIF function in Excel to count Boolean values (TRUE or FALSE).

1. The COUNTIF function below counts the number of cells that contain the Boolean TRUE.

Count TRUE

2. The COUNTIF function below counts the number of cells that contain the Boolean FALSE.

Count FALSE

Count Errors

Use the COUNTIF function in Excel to count specific errors.

1. The COUNTIF function below counts the number of cells that contain the #NAME? error.

Count #Name? Errors

2. The array formula below counts the total number of errors in a range of cells.

Count Errors

Note: finish an array formula by pressing CTRL + SHIFT + ENTER. Excel adds the curly braces {}. Visit our page about Counting Errors for detailed instructions on how to create this array formula.

And Criteria

Counting with And criteria in Excel is easy. The COUNTIFS function (with the letter S at the end) in Excel counts cells based on two or more criteria.

1. For example, to count the number of rows that contain Google and Stanford, simply use the COUNTIFS function.

COUNTIFS function in Excel

Or Criteria

Counting with Or criteria in Excel can be tricky.

1. The COUNTIF functions below count the number of cells that contain Google or Facebook (one column). No rocket science so far.

Simple Or Criteria

2. However, if you want to count the number of rows that contain Google or Stanford (two columns), you cannot simply use the COUNTIF function twice (see the picture below).

Wrong Formula

Note: rows that contain Google and Stanford are counted twice, but they should only be counted once. 4 is the answer we are looking for.

3. The array formula below does the trick.

Count with Or Criteria in Excel

Note: finish an array formula by pressing CTRL + SHIFT + ENTER. Excel adds the curly braces {}. Visit our page about Counting with Or Criteria for detailed instructions on how to create this array formula.

More about Countif

The COUNTIF function is a great function. Let's take a look at a few more cool examples.

1. The COUNTIF function below uses a named range. The named range Ages refers to the range A1:A6.

COUNTIF and Named Range

2. The COUNTIF function below counts the number of cells that are less than the average of the ages (32.2).

COUNTIF and AVERAGE

3. To count cells between two numbers, use the COUNTIFS function (with the letter S at the end).

Count Cells Between Two Numbers

4. Use the COUNTIF function to count how many times each value occurs in the named range Ages.

Count How Many Times Each Value Occurs

Note: cell B2 contains the formula =COUNTIF(Ages,A2), cell B3 =COUNTIF(Ages,A3), etc.

5. Add the IF function to find the duplicates.

Use COUNTIF to Find Duplicates

Tip: use COUNTIF and conditional formatting to find and highlight duplicates in Excel.