FILTER function

 

Use the magic FILTER function in Excel 365 to extract records that meet certain criteria. The FILTER function is quite versatile.

1.The simple FILTER function below has two arguments and extracts all USA records.

Simple FILTER function

Note: this dynamic array function, entered into cell F2, fills multiple cells. Wow! This behavior in Excel 365 is called spilling.

2. The dynamic FILTER function below extracts all UK records.

Dynamic FILTER function

3. The FILTER function has an optional third argument. Use this argument to display a friendly message (instead of the #CALC! error) if no records are found.

No Records Found

4. Let's kick it up a notch! The FILTER function below uses the multiplication operator (*) to extract all records where Sales is greater than $10,000 and Country equals "USA".

And Criteria

5. The FILTER function below uses the addition operator (+) to extract all records where Last Name equals "Smith" or Last Name equals "Brown".

Or Criteria

6. Add the SORT function to sort the records by the first column.

SORT and FILTER

Note: by default, the SORT function in Excel 365 sorts by the first column, in ascending order.