XML

 

You can convert your Excel file to an XML data file, or vice versa. This enables you to exchange data between different applications. First, turn on the Developer tab.

Here's the data we want to convert to an XML data file.

Excel File

First, we will create a schema based on XML source data. The schema defines the structure of the XML file. We have to do this outside Excel.

1. For example, open Notepad and add the following lines.

<?xml version="1.0" encoding="UTF-8" standalone="yes"?>
<data-set xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance">
    <record>
       <LastName>Smith</LastName>
       <Sales>16753</Sales>
       <Country>UK</Country>
       <Quarter>Qtr 3</Quarter>
    </record>
    <record>
       <LastName>Johnson</LastName>
       <Sales>14808</Sales>
       <Country>USA</Country>
       <Quarter>Qtr 4</Quarter>
    </record>
</data-set>

Note: the tags refer to the column names, but you can give them any name you want! For example, instead of LastName use Name.

2. Save the file as schema.xml.

3. Open data-set.xlsx.

4. On the Developer tab, in the XML group, click Source to open the XML Source task pane.

Open the XML Source Task Pane

5. To add an XML map, click XML Maps.

Add XML Map

The XML Maps dialog box appears.

6. Click Add.

Click Add

7. Select schema.xml and click OK twice.

8. Now simply drag (map) the 4 elements from the tree onto the worksheet (row 1).

Drag the Elements onto the Worksheet

9. On the Developer tab, in the XML group, click Export.

Click Export

10. Save your file as data-set.xml and press Enter.

Result:

XML Data File

That saves quite a lot of time!

Note: to import an XML file, open a blank workbook, on the Developer tab, in the XML group, click Import, and select the XML file.

10/10 Completed! Learn much more about sharing data >
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