Write Data to Text File


Below we will look at a program in Excel VBA that writes an Excel range to a CSV (comma-separated-value) text file.


Write Data to Text File in Excel VBA

Place a command button on your worksheet and add the following code lines:

1. First, we declare a variable called myFile of type String, an object called rng of type Range, a variable called cellValue of type Variant, a variable called i of type Integer, and a variable called j of type Integer. We use a Variant variable here because a Variant variable can hold any type of value.

Dim myFile As String, rng As Range, cellValue As Variant, i As Integer, j As Integer

2. We need to specify the full path and the filename of the file.

myFile = Application.DefaultFilePath & "\sales.csv"

Note: the DefaultFilePath property returns the default file path. The path to the folder you see when you open or save a file.

3. We initialize the range object rng with the selected range.

Set rng = Selection

4. Add the following code line:

Open myFile For Output As #1

Note: this statement allows the file to be written to. We can refer to the file as #1 during the rest of our code. If the file already exists, it will be deleted and a new file with the same name will be created.

5. Start a Double Loop.

For i = 1 To rng.Rows.Count
    For j = 1 To rng.Columns.Count

Note: rng.Rows.Count returns the number of rows (17 in this example) and rng.Columns.Count returns the number of columns (4 in this example).

6. Excel VBA writes the value of a cell to the variable cellValue.

cellValue = rng.Cells(i, j).Value

7. Add the following code lines to write the value of cellValue to the text file.

If j = rng.Columns.Count Then
    Write #1, cellValue
    Write #1, cellValue,
End If

Explanation: due to the If Then Else statement, Excel VBA only starts a new line (Write #1, cellValue) when j equals the number of columns (last value in a row). To separate the values with a comma, use Write #1, cellValue, (with a comma).

8. Don't forget to close both loops.

    Next j
Next i

9. Close the file.

Close #1

10. Select the data and click the command button on the sheet.


Write Data to Text File Result