Tables

 

Insert a Table | Sort a Table | Filter a Table | Total Row

Tables allow you to analyze your data in Excel quickly and easily. Learn how to insert, sort and filter a table, and how to display a total row at the end of a table.

Insert a Table

To insert a table, execute the following steps.

1. Click any single cell inside the data set.

Data Set in Excel

2. On the Insert tab, click Table.

Insert Table

3. Excel automatically selects the data for you. Check 'My table has headers' and click on OK.

Select Data

Result. Excel creates a nicely formatted table for you. This may still seem like a normal data range to you but many powerful features are now just a click of a button away.

Excel Table

Note: the Table Tools contextual tab (with the underlying Design tab selected) is the starting point for working with tables. If at any time you lose this tab, simply click any cell within the table and it will activate again. Choose a table style you like. Hover over a table style and Excel gives you a life preview.

Sort a Table

To sort by Last Name first and Sales second, first sort by Sales, next sort by Last Name (the exact opposite).

1. Click the arrow next to Sales and click Sort Smallest to Largest.

2. Click the arrow next to Last Name and click Sort A to Z.

Result.

Sorted Table

Filter a Table

To filter a table, execute the following steps.

1. Click the arrow next to Country and only check USA.

Result.

Filtered Table

Total Row

To display a total row at the end of the table, execute the following steps.

1. On the Design tab, in the Table Style Options group, check Total Row.

Total Row

2. Click any cell in the last row to calculate the Total (Average, Count, Max, Min, Sum etc.) of a column. For example, calculate the sum of the Sales column.

Sum

Note: in the formula bar see how Excel uses the SUBTOTAL function to calculate the sum. 109 is the argument for Sum if you use the SUBTOTAL function. Excel uses this function (and not the standard SUM function) to correctly calculate table totals of filtered tables.

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